Having produced hundreds (thousands?) of live events over many years, we’ve developed a set of best presentation practices. We prefer to get slides a couple of days before the event. We proof them, sometimes conform them to the show master, and load them onto our primary and backup graphic presentation systems in our tech area. It’s pretty bulletproof and helps guarantee a perfect show.
But it doesn’t always work out that way.
In today’s scenario, the presenter arrives ten minutes to “go” time with his laptop. He wants the laptop on the lectern. The laptop is in the process of crashing. Won’t boot. Dead. No backup on a thumb drive to run from our tech area. But he has the presentation on his iPhone. Our genius AV partners at Chase Creative sorted it out. He started right on time.
We've produced hundreds (thousands?) of live events and have never had to evacuate the venue. Earlier this week, the fire alarm went off mid-program. False alarm? We didn't know. So we grabbed the VOG mic and asked the audience to calmly leave the ballroom via their nearest exit. They did - in less than two minutes. Impressive!
Of course, it took 15 minutes to get them back in the room once we learned it was - indeed - a false alarm.